The Inventory of Corporate Assets as of 12/31/2016

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The Inventory of Corporate Assets as of 12/31/2016

Approaching with the end of the year 2016 is an important deadline from the point of view of the corporate calendar and referring to the obligation to prepare the Company’s Asset Inventory as of Dec. 31, 2016. The Inventory is mandatory based on OMFP No. 2861/2009 and Accounting Law No. 82 of 1991, and failure to prepare it is punishable.

The most important aspects to be taken into account when drafting the Inventory are as follows:

Inventory Commission; the preparation of the document is carried out by an Inventory Commission appointed by Resolution of the Administrative Body; the Commission, necessarily composed of persons (including its own employees but excluding accountants, internal or external, who keep accounting records, custodians of goods subject to inventory and internal or external auditors) with economic and technical preparation, is responsible for all inventory operations according to the provisions of the Law; if no employee can be part of the Inventory Commission, it is composed of the members of the Administrative Body;

Duties of the Commission: the Commission is in charge of organizing, supervising and controlling the operations directed at ascertaining the elements of assets and liabilities, as well as own assets that form the contents of the inventory (in accordance with the Accounting Law);

 

Inventory of intangible assets: particularly delicate is the verification of intangible assets, and for this reason it is suggested that once individual assets have been identified, the title to the asset itself (legal right pertaining to the asset) should be verified;

Working Papers and Inventory Closing Minutes: during inventory operations, sheets must be used that contain indications of individual asset or liability items and value (Inventory List). The Inventory List must be signed by all members of the Committee and made available to the Accounting Department, either in paper or electronic format. At the close of operations it is necessary to prepare special Minutes showing not only the data referring to the operations carried out (start and end dates, commission members etc.) but also the results of the Inventory and the conclusions of the Commission.
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Cristian Meneghetti

Italian accountant, working in Romania, expert in international taxation, graduated in Economics from the University of Venice.